Data Protection Information Event Recordings
We are delighted that you are attending our event! In order to give you an overview of the collection and processing of your personal data, we would like to inform you about the following points in accordance with Art. 13, 14 GDPR.
When you attend our event/seminar, we collect and process personal data in the form of photos and film recordings.
Controller under data protection law
Data controller is Codex GmbH Co. KG.
The data protection officer of the data controller is reachable via mail datenschutz@codex-x.de
I. Legal basis and purpose of the collection and processing
Photographs and film recordings of this event are used for reporting and marketing purposes and are subsequently created and published in various media, such as radio, social media, internet/website as well as in press releases, newsletters, brochures, print products, etc.
As you are attending a public event here, we assume that there are no general reasons from your point of view against photo and film recordings and processing for the purposes described.
The processing is permitted by Art. 6 para. 1 lit. f GDPR because we have a legitimate interest in our public relations work.
In addition, we may use the recordings for internal debriefing of the event and for internal training purposes. This is permitted by Art. 6 para. 1 lit. f GDPR because we have a legitimate interest in the quality assurance of our events.
Art. 6 para. 1 lit. b GDPR also serves as the legal basis if you have concluded a model release contract when registering. If this was the case, we base the processing of your photo and video recordings on this.
We will only process images for which we must assume that you have a vested interest in the non-recording and non-publication with your consent, Art. 6 para. 1 lit. e GDPR.
II. Types of personal data
We process photographs and film recordings, i.e. images of you, for the aforementioned purposes.
III. Recipients of personal data
During processing, the data will be passed on to the employees entrusted with the organization of the event, insofar as this is necessary to fulfill the purpose. The data will also be passed on to the marketing departments of affiliated companies of Uzin Utz SE via our internal IT system in accordance with ยง 15 AktG. The data will also be passed on externally to the radio and press. The data is also published on the Internet, including on social media channels such as Facebook or Instagram.
IV. Duration of storage / deletion
Personal data is deleted as soon as it is no longer required for the purpose of processing, unless statutory retention periods stipulate otherwise.
We generally delete images published on the Internet from our website within 3 years.
V. Rights of data subjects
You have the following rights as a data subject:
the right to information in accordance with Art. 15 GDPR,
the right to rectification in accordance with Art. 16 GDPR,
the right to erasure in accordance with Art. 17 GDPR,
the right to restriction of processing pursuant to Art. 18 GDPR,
the right to data portability pursuant to Art. 20 GDPR,
the right to lodge a complaint with a supervisory authority in accordance with Art. 77 GDPR
the right to withdraw consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.
Insofar as we base the processing of personal data on a balancing of interests, you can object to the processing in accordance with Art. 21 GDPR. Please inform us of these reasons for a particular situation concerning you when you object. We will then examine the situation and will either discontinue or adapt the processing or inform you of the important reasons for continuing the processing.
VI. Note on private recordings
We would like to point out that other participants may also make private photo and video recordings. We ask all participants to be considerate of each other, especially when recording minors.
Status 04/25
